Revised: March 1995

General Function

The Business Manager shall work to insure the successful operation of Students' Cooperative Association. S/he is accountable to the SCA Board of Directors and directly supervised by the Chairperson.

Specific Responsibilities

• Financial Accounting
  • Maintain a complete set of journals and ledgers in accordance with generally accepted accounting principles (GAAP).
  • Review and post all transactions, close books and prepare financial statements (quarterly, yearly, and cumulative) within 4 weeks of period closing date.
  • Pay bills on time and classify expenditures.
  • Receive cash, make bank deposits and classify income.
  • Maintain current balances for member accounts receivable at all times.
  • Review all bank account reconciliations by the 15th of each month and coordinate changes to signers on accounts the first week of each term.
  • Assist outside CPA's with the yearly financial compilation or review.
  • Record member bills, pro-rate special cases.
• Financial Management
  • Board of Directors
    • Attend all Board meetings for which s/he has been given 48 hours notice.
    • Make weekly reports to the Board on the financial status of the Co-op, including occupancy, member debts, cash reserves, status of budget preparation, and (annually) financial compilation or review.
    • Educate the Board on financial strategies, process and history.
    • Initiate proposals and projects as needed, and/or as directed by the Board of Directors.
  • Financial Committee
    • Attend all Financial Committee meetings for which s/he has been given 48 hours notice.
    • Train new Corporate Treasurers. Assist Corporate Treasurer with training of House Treasurers.
    • Focus and define financial problems and goals.
    • The Business Manager is ultimately responsible for the collection of both past and present member debts.
  • Budgeting
    • Coordinate the production of an annual budget.
    • Organize member contributions to the process.
    • Monitor budget compliance throughout the year.
    • Investigate and report on any significant variances from the budget.
    • Initiate and oversee long term financial planning for such projects as capital improvements and expansion.
    • Provide up-to-date financial information for the purposes of determining house food budgets and other account surpluses and/or deficits.
  • Business Liaison
    • Represent SCA to financial institutions and other businesses SCA works with.
  • SCA office
    • Maintain regular office hours that are convenient to students.
    • Maintain organized, researchable files of all financial documents.

• Organizational Management
  • Inform the Board of any obstacles to the performance of his or her duties as Business Manager.
  • Inform the Chairperson, and if necessary the Board, of any inadequacies in officers' performances.
  • Suggest ways to streamline and improve organization and communication.
  • Provide documentation of routine tasks and responsibilities, and update on an on-going basis.
  • Assist in the compilation, review, and update of all SCA and house policies.
  • Perform routine computer file management, including backups of both office computer data files.
  • Order computer and office supplies, including house and food checks and other organizational supplies needed throughout SCA.
  • Provide up-to-date Board and Financial Committee folders at the beginning of each term.
  • Assist in the hiring of any part-time and/or temporary SCA employees, including, but not limited to, Collections Agent, Recruitment Coordinator, etc.
  • Directly supervise, evaluate, and fire (as necessary) any part-time and/or temporary employees as directed by the Board of Directors.

• Maintenance Management
  • At the request of either the SCA Chairperson and/or SCA Corporate Maintenance Coordinator attend all Maintenance Committee meetings for which s/he has been given 48 hours notice.
  • Initiate and oversee long-term financial planning for Capital Improvements projects.
• Other Management Responsibilities
  • Assist in membership recruitment and education as the directed by the Board of Directors, either directly or through supervision of a Recruitment Coordinator and/or Member Services Coordinator.
  • Assist in the progress of the Expansion Committee as directed by the Board of Directors.