Policy
An SCA
member is put up for membership review on a corporate level when they are 7 days past due on a payment fee.
Beginning 2/16/2017, members who receive income between the 5th and the 10th of the month may make a special temporary payment schedule with house treasurer, corporate treasurer, and the office to pay their fees by the 10th of the month without being brought to a financial review. These arrangements expire on Sept 1, 2017. Special temporary payment schedule forms must be filled out with the corporate treasurer.
A corporate membership review is conducted to assess the
member's ability to pay their share of the SCA fees and to establish a
method by which they will repay their entire debt by the end of the
same term. Each review will consist of the following:
- Establishment of a payment method where the member outlines their plan for eliminating the entire debt by the end of the term
- A discussion of any extenuating circumstances that have led to their current and past debt levels
- A review discussion by the members in attendance at the
corporate meeting of the debt and risk, all undertaken in the
reviewee's absence
- Consensus on a course of action regarding the member's
conditional stay in the SCA, or steps towards termination of membership
and eviction
If a member is summoned for corporate review, they have until the
designated meeting time to pay off their debt in full. If payment is
made in full then the review does not take place.
The Collections Policy which outlines the penalties and processes of unpaid fees. Additionally, the Fee Payments and Credit Policy elucidates how fees are collected.
Corporate Review Summons
The following is a draft of the review summons:
Dear [SCA Member],
SCA policy mandates that any SCA member 14 days past due on a fee payment be brought to a corporate membership review. Our records indicate your balance due is $[balance]
Please come to the next SCA
corporate meeting for your membership review:
[Day], [Date]
[Time]pm at the [Place]
At the review you will be able to establish a payment plan to
pay off your entire debt by the end of the quarter, discuss why you
haven't been able to pay your fees, and discuss any extenuating
circumstances you've gone through related to payments.
Your membership in the SCA and residency in the SCA houses is
under review. Failure to show up for the review is grounds for
eviction. If you cannot attend the next corporate meeting, please
notify our business manager - [Name], the corporate treasurer - [Name], as soon as possible. You
will be expected to arrange a review time, and send a proxy to the
corporate meeting.
[Name] - business manager
SCA corporate office
Lorax Manner
~your corporate treasurer
Missing Corporate Reviews
In the event that a member is summoned to a review and they fail to
appear for any reason, they are expected to communicate as outlined in
the summons and proxy either in written form, or via an advocate who
speaks on their behalf. A failure to either appear for the review or
communicate with the board is a strong sign that the member does not
appreciate and respect the community in which they are living. The
following steps are then taken for a missed review:
- The member is given 1 week from the time of the scheduled
review (i.e. until the time of the next corporate meeting) to make
contact with the business manager and corporate treasurer regarding the review and to communicate their plan for
repaying their debt.
- The member must make a payment within that week of one-third
of their total balance regardless of getting in contact with a board
member or the business manager.
- The member must attend the following corporate meeting for a
membership review as stated above, or send an advocate in their place.
- If any of the above are not fulfilled then the member will
be given a 72-hour notice of eviction, at which time they will no
longer have residence in the SCA houses.
Missed Corporate Review Notice
As decided upon by the corporate board of the SCA, and in addition
to the corporate membership review policy, your failure to appear for
corporate membership review is now grounds for eviction from the SCA.
You have one week to complete all of the following three items in order
to suspend the eviction process:
1) Contact the business manager or any member of the corporate
board of the SCA to communicate your corporate membership review, your
debt situation, and establish a payment plan by which your entire debt
to the SCA will be repaid by the term's end.
2) Repay one-third of your current term's total balance to the SCA, which comes to an amount of $[1/3 of debt amount].
3) Attend the corporate board meeting that will occur the
following week on [Day], the [Date], at [Time]pm. The
corporate board meeting will take place at the [Place], [Address]. If you cannot attend, or choose to not attend the meeting,
you may send an advocate to proxy for you.
If you cannot accomplish the three items specified above, the
corporate board will then give you a 72-hour notice of eviction, at
which point you will have 72 hours to vacate the SCA houses. The SCA
will collect any outstanding balance remaining in your account either
directly if a payment method is established, or through a collection
agency if contact is not made.
You are strongly urged to make contact with a corporate board
member or the business manager regarding your membership review. The
contact information for the business manager and the corporate
treasurer are listed below.
[Name] - business manager
SCA corporate office
[email]
Lorax Manner
~your corporate treasurer