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SCA Work-Trade Policy

Approved by the board of directors on Feb 9, 2017

1. The Work Trade Policy applies to all houses in the SCA.

2. The Work Trade Policy is limited to one term or three months per work trader. Exceptions must be approved by the Board of Directors.

3. Work Trade will only be offered if at least 95% of house membership dues have been met for the previous term.

4. The work trade allowance will be proportional. Each house will be allowed no more than 1 work trader for every 10 members.

5. There must be an elected job position of Work Trade (WT) Coordinator that supervises work trade projects. The WT Coordinator will report back to the House Job Coordinator and the SCA Board of Directors. The WT Coordinator cannot be a work trader. The WT Coordinator will map out a week-by-week schedule/plan with Work Traders (based on their proposal timeline) at the beginning of the term and ensure they meet weekly goals and deadlines, and notify the house/Board when work is not completed as planned.

6. Work traders will not have access to house food unless they pay into the food budget.

7. Work traders will be assigned house jobs.

8. Work Traders will check in with their work trade and house job projects every week at a meeting (house meeting or a meeting with WT Coordinator & Job Coordinator).

9. Work traders will be required to perform a minimum of 15 work trade hours per week depending on their proposed project. This does not include house jobs.

10. Work traders do not have to be students.

11. Work traders may vote in house meetings but will not vote in SCA Board of Directors/Tri-House meetings, and cannot hold any positions on the Board of Directors.

12. Potential work traders must submit a written project proposal to the house and SCA Board of Directors. The proposal should include a description of the project/work to be done in a fair amount of detail, a timeline/schedule of each step of the project, the applicant’s experience or qualifications in relation to the project, and the budget/cost of materials to complete the project.

13. Work trade projects must be approved first by the house and THEN by the Board of Directors.

14. Work traders should ideally be assessed on several levels: skill & experience, resourcefulness & creativity, social compatibility with members, and commitment to the SCA’s guiding principles & values.

15. A work trader must sign a work trade contract with the SCA that details the specifications of this policy.

16. If a work trader has not met or is significantly behind on their weekly goals/deadlines for 2 weeks, they will be subject to a membership review by the Board of Directors.

17. A work trader must move out before the first day of the next term.

for the Archives (our old work-trade policy, for posterity's sake):

Every summer term there are large maintenance and administrative projects that require individual and direct management beyond the time capabilities of the staff or interim coordinators.  These projects are organized as work trade positions, allowing members to complete the projects in lieu of paying rent. 

Corporate work-trade can only happen if budget targets for paying members are met for the entire previous fiscal year AND if there is money allocated for the project.  If budget targets have not been met or money is not available to carry out projects then work-trade will not happen.  If budget and money targets have been met then:

  • Projects will be identified, prioritized, and approved by the Spring Board of Directors.  This includes allocating money for supplies, materials, etc… 
  • The approved project list will be circulated Spring Term among the houses along with a call for work-trade applicants.  Applicants must be current paying Members.
  • The Spring Board of Directors will interview/approve work-traders. 
  • There will be one work-trader from each house; if there is a larger than normal amount of approved projects there will be two work-traders from each house.  The Spring Board of Directors will determine this before circulating the project list.
  • Work-Traders are expected to perform 65 hours of work over an 11 week Summer Term.  More details will be spelled out in each approved project description.
  • Work-Traders will be supervised by office staff. 

This is different from house level work-trade.  During the Fall/Winter/Spring the houses can approve work-traders staying in guest rooms, not regular membership rooms.  Each house has different policies regarding work-trade but all require house meeting approval of the project as well as the work-trader.  Needed house maintenance will be given priority over beautification projects.